CitizenCard(R) Terms and Conditions

The Terms and Conditions set out below are important and affect Your rights as a customer of CitizenCard Limited.

Download a PDF version of these Terms & Conditions

We draw Your attention in particular to the fact that Your purchase is of our Application Processing and Validation Service. If you complete the Application process successfully we will issue you with a CitizenCard, subject to conditions of use, which remains at all times Our legal property.

You must read these Terms and Conditions carefully before applying for a CitizenCard.

If You have any queries You should email contact@citizencard.com .

1. Contractual Agreement

2. Definitions

3. Eligibility to apply for a CitizenCard

4. Protection of Data;

5. Applicant's obligations

6. Verifier's obligations

7. Payment

8. Parental Consent

9. Use of Card

10. Variation of these Terms and Conditions

11. Limitation of Liability

12. Customer Service

13. Governing Law

1. CONTRACTUAL AGREEMENT

These Terms and Conditions set out the contractual relationship between Us and You.

2. DEFINITIONS

In these Terms and Conditions, unless the context requires otherwise: “Applicant” means a person applying for a CitizenCard to be issued in their name and for their use.

“Application” means the application made by the Applicant for a CitizenCard. “Card” means a CitizenCard proof of identity and age Card.

“The Company” means CitizenCard Limited, company no. 3669949, which operates the CitizenCard identity and proof of age scheme.

“Data” means data personal to an Applicant or data personal to a Verifier.

“Fraud” includes any fraud, dishonesty and deceit and in particular includes but is not limited to:

• knowingly supplying incorrect information to Us;
• knowingly enabling a Verifier to supply incorrect information to Us;
• purporting to act as the Applicant or Verifier;

“Lawful Holder” means the person to whom the Card is issued, in other words the successful Applicant.

“Loss” means losses, costs, damages, injuries, accidents or claims (whether direct or indirect) suffered by You in connection with Your Application and/or the Card issued to You.

“Misconduct” includes:

• failure to comply with these Terms and Conditions;
• attempting to obtain a CitizenCard by fraud;
• misusing a CitizenCard;
• misconduct in dealing with our Staff;

“PASS” means the Proof of Age Standards Scheme that is endorsed by the government, police and trading standards. www.pass-scheme.org.uk

“Terms and Conditions” means these terms and conditions as amended from time to time;

“We/Us/Our” means CitizenCard Limited, the operator of the CitizenCard identity and proof of age Card scheme.

“You/Your” means the Applicant.

“Verifier” means the person who has verified Your Application and who has countersigned Your Application, Your photograph and, if required, a copy of Your original ID.

“Territory” means the United Kingdom of Great Britain and Northern Ireland, the Republic of Ireland, the Channel Islands and the Isle of Man.

3. ELIGIBILITY TO APPLY FOR A CITIZENCARD

3.1 Any person of any age ordinarily resident within the Territory is eligible to apply for a CitizenCard.

3.2 A person below the age of sixteen (16) must obtain the consent of a parent or legal guardian with whom they are ordinarily resident.

3.3 To apply for a CitizenCard, You must apply online at www.citizencard.com or use a printed Application form available from certain retailers, airlines, local authorities and police services.

3.4 Applications for a CitizenCard must be completed in full and must be countersigned by a Verifier.

3.5 We undertake checks of the information supplied on an Application form in compliance with standards set by PASS and will not issue a Card unless all requirements have been met.

3.6 If it is not possible to complete an Application process successfully, a CitizenCard will not be issued. In this circumstance a refund of the cost of the Application Process and Validation Service will not be given.

3.7 If Your Application is successful we will issue a Card. By accepting the Card you agree to be bound by the Terms and Conditions as amended from time to time and the information on www.citizencard.com . This is in addition to Your acceptance of Terms and Conditions on Application.

3.8 Any changes to Your name, postal address, telephone numbers or email address must be notified by email to contact@citizencard.com or in writing to: CitizenCard, 36 Bromells Road, London SW4 0BG.

3.9 We will not be responsible for late, lost or misdirected post and we recommend you use recorded delivery for standard Applications and special delivery for urgent Applications.

You may have been issued with an old Application form addressed to Manchester, Newcastle-under-Lyme or Chester. These Application forms are no longer valid and you should instead apply using either the downloadable form at www.citizencard.com or a printed form that is addressed to our London office:

36 Bromells Road, London SW4 0BG.

3.10 Correspondence from you to us should be emailed to contact@citizencard.com or posted to: CitizenCard, 36 Bromells Road, London SW4 0BG.

4. PROTECTION OF DATA

4.1 CitizenCard Limited is registered as a Data Processor (Reg.No. Z7733342) under the Data Protection Act 1998.

4.2 The Data which is processed by Us in connection with an Application include:

• Personal Data supplied by the Applicant such as name, signature, date of birth, home address and other contact details;

• Personal Data supplied by the Verifier such as name, signature, occupation, work address and other contact details;

• Personal Data supplied by the Applicant's parent or legal guardian such as name and signature.

4.3 We may transfer the Applicant's Data to the NHS Organ Donor Register if the Applicant has consented to us doing this.

4.4 We also provide Experian, an information company, with access to CitizenCard Data for the purpose of age validation, identity authentication and fraud prevention. If a website or other organisation wishes to ascertain the identity or age of one of its users, Experian (www.experian.co.uk) can corroborate the information supplied against details held on the CitizenCard Database.

4.5 The purposes for which Data may be Processed by Us include:

• Validating Your personal details;

• Validating the Verifier's personal details;

• Maintaining a paper or digital audit trail for PASS compliance purposes;

• Reissuing a Card if Your original Card is lost or stolen, or for the purpose of issuing a renewal Card if You reach sixteen (16) or eighteen (18);

• Providing customer service to You, Your Verifier and/or Your parent or legal guardian if you are under sixteen (16);

• Accounting and audit, safety and security, fraud prevention and investigation, and systems testing, development and maintenance;

• Customer relations, service recovery and assisting Us in future dealings with You;

• Marketing and market research analysis;

• Communicating to You information about CitizenCard, including information about CitizenCard Card scheme developments, programmes and initiatives, using any contact details provided;

• Conducting market research; and

• Any other purpose which is obvious or is communicated to You.

4.6 If You wish to have your Data removed permanently from Our records please email optout@citizencard.com or write to: CitizenCard 36 Bromells Road London SW4 0BG

5.APPLICANT'S OBLIGATIONS

5.1 The Applicant must consent on the Application Form that he or she acknowledges that payment to The Company covers the cost of the Card Application Processing and Validation Service. The Applicant is not paying for the Card which at all times remains the legal property of The Company.

5.2 The Applicant must consent on the Application Form that he or she acknowledges that providing false information is a criminal offence under the terms of the Fraud Act 2006. Provision of false information includes falsifying any of the Applicant's or Verifier's personal details, signatures and/or countersignatures of the Applicant Photo and/or Application Form and/or copy of the Applicant's original ID.

5.3 Falsifying original ID, for example using software such as PhotoShop®, to doctor a government-issued document such as an original or certified copy of a birth certificate, passport or any other government-issued ID is a serious criminal offence and The Company will always refer evidence of such to the police.

5.4 The Applicant must complete all parts of the Application Form correctly, complying fully with the requirements set out, including provision of a countersigned Application, countersigned photograph, if applicable countersigned ID, together with the correct payment. All the tickboxes within the Applicant Declaration apart from the NHS Organ Donor Register consent must be ticked if the Application is to be successful.

5.5 The Applicant may choose to consent to being added to the NHS Organ Donor Register by ticking the relevant box on the Application form. The Terms and Conditions applicable to the NHS Organ Donor Consent are printed on a CitizenCard Application Form and are available at www.organdonation.nhs.uk .

5.6 The Applicant must take the Application form, together with two (2) photographs and if appropriate a copy of their original ID together with the original ID to a person qualified, able and willing to act, as a Verifier.

6. VERIFIER'S OBLIGATIONS

6.1 A person should only act as a Verifier if they are aged 25 or older, in work, able and willing to be contacted at their workplace by landline telephone and they cannot be retired, self employed or work from home. They cannot be a relative, legal guardian or carer of the Applicant.

6.2 If the Verifier supporting a Route 1 Application process does not know the Applicant personally, they must countersign a photocopy of the Applicant’s original photographic ID: either a passport or driving licence or national identity Card or Card bearing the PASS hologram (such as Connexions or Validate).

6.3 If the Verifier supporting a Route 1 Application does know the applicant personally, they can countersign a photocopy of the Applicant’s original non-photographic ID instead: either a birth certificate, certified copy of a birth certificate, national insurance Card or NHS medical Card.

6.4 The Verifier must complete all parts of the Verifier Declaration correctly, complying fully with the requirements set out, including countersigning the Application form, countersigning one photograph of the Applicant and if a Route 1 application process countersigning a photocopy of the original ID.

6.5 The Verifier must be able and willing to tick all the tickboxes for either Route 1 or Route 2 in the Verifier Declaration. In particular, the Verifier must consent that he or she acknowledges that providing false information is a criminal offence under the terms of the Fraud Act 2006.

6.6 Provision of false information includes falsifying any of the information supplied within the Verifier Declaration, knowingly countersigning a photocopy of fake or forged ID, knowingly countersigning the reverse of an Applicant’s photograph as a true likeness when this is not so, knowingly certifying that the Applicant’s details on the Application form match the Verifier’s organisation’s official records when this is not so, or knowingly certifying that the Applicant is the person to whom the records pertain when this is not so.

6.7 A Verifier can only support a ‘Route 1’ application (countersigning a photocopy of the Applicant’s original ID) if they are in a permitted Route 1 occupation:

• Accountant • Bank/Building Society official • Barrister • Broker • Chairman/Director of a limited company • Chemist • • CitizenCard Member of Staff • Civil Servant (permanent) • Councillor: local or county • Dentist • Designated Premises Supervisor • Director/Manager of a VAT registered Charity • Director/Manager/Personnel Officer of a VAT registered company • Engineer (with professional qualifications) • Funeral Director • Journalist • Legal Secretary • Local Government Officer • Manager/Personnel Officer (of a limited company) • Member of Parliament • Minister of a recognised religion • Nurse (RGN and RMN) • Officer of the Armed Services • Optician • Personal Licensee Holder • Police Officer • Post Office Official • Salvation Army Officer • Social Worker • Solicitor • Surveyor • Teacher, Lecturer

6.8 A verifier can only support a ‘Route 2’ verification by certifying that an Applicant’s details supplied on the Application Form match the Applicant’s details held on the Verifier’s organisation’s official records (and that the Applicant is the person to whom the records pertain).

6.9 A Route 2 Verifier must be one of the following:

• the Applicant’s Teacher/Tutor/Head of Year/Administrator at their School/College/University; • the Applicant’s Doctor/Dentist/Certified Solicitor/Accountant/Social Worker/Prison Officer/Probation Officer; or • a Bank/Building Society staff member at the Applicant’s branch.

6.10 If the Verifier is determined to be a person not qualifying to act as such the Application will be rejected.

6.11 If the Verifier cannot be contacted by landline telephone at their workplace during normal office hours the application will be rejected.

6.12 If the Verifier is contacted but is unable or unwilling to confirm the information supplied in the Application Form the application will be rejected.

7. PAYMENT

7.1 The Applicant must choose whether to apply using the standard application process or the urgent application process (the former takes up to 28 days to process the latter takes one day after the application has been validated).

7.2 The normal cost of the standard application process is £15 (including VAT at the prevailing rate). The normal cost of the urgent application process is £30 (including VAT at the prevailing rate). Promotional rates may be offered from time to time on particular types of application form.

7.3 The applicant, or if the applicant is below the age of sixteen (16) their parent or legal guardian, is responsible for making payment in full at the time of applying. Payment covers the cost of the Application Processing and Validation Service, not the Card itself which if issued remains at all times the legal property of The Company.

7.4 If full payment is not received the application will not be processed. Payment for the standard process can be made by cheque or postal order (payable to ‘CitizenCard’) or by credit or debit Card. Payment for the urgent process can be made by postal order, credit or debit Card. Cash cannot be accepted in payment unless the Applicant attends the London office of CitizenCard in person having made a prior appointment.

7.5 If an application fails for any reason and a Card is not issued, payment will not be refunded. We will work with You to remedy outstanding problems with Your Application but if excessive work is required to remedy an Application We reserve the right to impose an additional fee of £5 (including VAT at the prevailing rate).

8. PARENTAL CONSENT

8.1 If the Applicant is below the age of sixteen (16) a parent or legal guardian with whom the Applicant is ordinarily resident must consent to the application providing their signature.

8.2 If the Applicant is below the age of sixteen (16) they do not need to sign the Applicant Signature but all parts of the Applicant Declaration (including all the tickboxes apart from the Organ Donor Register) must be completed by the parent or legal guardian who is signing the parental consent.

8.3 A parent or legal guardian signing the parental consent may also consent to the Applicant joining the Organ Donor Register. Before any organs can be used further consent is required from the parent or legal guardian.

9.PHOTOGRAPHS

9.1 The Applicant must supply two (2) passport quality colour photographs, one (1) of which must be countersigned by the Verifier.

9.2 The photographs must be an image of the Applicant’s head and shoulders. The background must be white and the Applicant’s face must be completely visible. Sunglasses and headwear cannot be worn other than for religious or medical reasons.

9.3 The Applicant’s face must display a neutral expression devoid of a smile or grimace.

9.4 The photograph that is not countersigned by the Verifier must be stuck or glued to the specified box (marked ‘ATTACH ONE PHOTO HERE’) within the Application Form.

9.5 The countersigned photograph must not be stuck or glued to the form. It can be paper clipped to the form or enclosed loose within the envelope.

9.6 Applications received without the two (2) photographs enclosed in the format required will be rejected.

10. USE OF CARD

10.1 Although We may issue You with a Card it remains at all times Our legal property. It may only be used by the lawful holder of the Card who is the Applicant. The Card may not be lent, sold or given to any other person under any circumstances.

10.2 The Card may only be used, by the lawful holder, for the purpose of proving identity or age in order to access goods or services where the provider of such goods or services requires evidence of the customer’s identity and/or age.

10.3 The Card contains a PASS hologram which means that it is endorsed as a valid form of ID and proof of age by the government, police and trading standards. All national retail trade associations (together representing most of the shops, supermarkets, pubs and clubs in the UK) and most domestic UK airlines recognise the Card as valid ID and proof of age. Ryanair does not accept CitizenCard or any other ID apart from Government issued ID.

However, no guarantee can be given that a particular premise, or individual working at that premise, will acknowledge and/or accept the Card as valid ID or proof of age.

10.4 The Company is in no way liable for non-acceptance of a Card under any circumstances. A lawful holder of a Card must therefore satisfy themselves that a premise at which they intend to use their Card will acknowledge and accept the Card as valid ID and proof of age.

10.5 If a lawful holder experiences a Card refusal at a particular premise this can be reported to PASS. www.pass-scheme.org.uk .

10.6 Under no circumstances will The Company entertain requests for refunded payments in instances where a Card is refused. Payments to CitizenCard are made to cover the cost of the Application Processing and Validation Service, not for the Card itself which remains at all times the legal property of The Company.

11. VARIATION OF THESE TERMS AND CONDITIONS

11.1 We reserve the right at all times to make changes to these Terms and Conditions from time to time. Applicants, Verifiers, Parents/Legal Guardians or Lawful Holders who do not accept the amendments may return the Card to us, if issued, and/or request that data applicable to them is removed from Our records as advised in 4.6.

12.LIMITATION OF LIABILITY

12.1 We will not be liable for any Loss resulting from the failure of an Application to result in a Card being issued.

12.2 We will not be liable for any Loss if, by reason of local or regulatory prohibitions or restrictions, We are unable to process an Application or issue a Card.

12.3 Our liability for negligence, breach of contract, or any other matter is limited to reimbursing the cost of the Application Processing and Validation Service.

13. CUSTOMER SERVICE

13.1 If you have queries about these Terms and Conditions, or any other matter related to CitizenCard, please email contact@citizencard.com or write to:

CitizenCard, 36 Bromells Road, London, SW4 0BG.

13.2 If you wish to complain about something please email complaint@citizencard.com or write to:

Complaints, CitizenCard, 36 Bromells Road, London, SW4 0BG.

13.3 If you remain dissatisfied write to:

The Chief Executive, CitizenCard, 36 Bromells Road, London, SW4 0BG.

13.4 If you wish to refer your grievance to a third party please contact your local trading standards department or Citizens Advice.

14. GOVERNING LAW

14.1 These Terms and Conditions shall be governed by and construed in accordance with English law. We and You submit to the exclusive jurisdiction of the English courts to resolve any disputes that may arise out of them.

14.2 Any provision of these Terms and Conditions declared void or unenforceable by any competent authority or court shall, to the extent of such invalidity or unenforceability, be deemed severable and shall not affect the other provisions remaining which shall continue unaffected.

Updated 17 March 2010 © CitizenCard Limited